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Accounts Payable Technician 

Under the supervision of the Controller, the Accounts Payable Technician is responsible for processing of checks in payment of current and capital expenditures for the College. 

The position is responsible for the timely submission of required reporting of financial information involving accounts payable. 

The position has delegated responsibility to analyze data for accuracy, to problem-solve, and to interpret regulations. 

Manages the receptionist desk. 

Examples of Duties Financial Services 

Responsible for the vouchering and payment of all invoices, contracts, travel, and requests for reimbursement for State, Institutional, and County funds. 

Responsible for reviewing all requests for payment to insure accuracy of pricing, supporting documentation is provided, availability of funds, and compliance with state accounting procedures. 

Responsible for the processing of payables weekly for State Institutional, County, and Foundation funds by vouchering of all invoices for payment, producing checks, mailing checks, reconciling purchase orders, and maintaining accounts payable file records with accuracy. 

Responsible for reviewing all cash balances before checks are released. 

Responsible for the reconciliation process with P-Cards-notification, processing, and payment. Manages the Receptionist desk. 

Submits all required documents for Council of Aging. 

Assists accounts receivable in the preparation of checks for payment of student Pell Grants, scholarships, and tuition funds.

Maintains the check copy files for State, Institutional, County, and Foundation funds. 

Prepare monthly, quarterly, and annual tax reporting to IRS and NC Department of Revenue as required including year-end 1099-MISC tax forms. 

Complete reports as required by the NCCCS, the NC State Auditor, the NC State Controller, and other governmental agencies in a timely manner. 

Cross train in other Business Office functions such as general ledger and purchasing. 

Works closely with other members of the college to maintain accreditation standards with the Southern Association of Colleges & Schools (SACS) and other program accrediting bodies. 

Supports the mission of the College and Financial Services Department. 

Perform other duties as assigned by the Controller. 

Professional Development 

Must maintain current knowledge of programs, trends, and new developments in governmental accounting and business law. 

Must complete ethics training every two years. 

Must receive required hours of professional development as set forth in the HCC Personnel Manual. Committees 

Serve on various College committees as assigned. 

Working Conditions 

Must be able to work in a fast paced college office environment. 

Must demonstrate interpersonal skills applicable to working with diverse groups of employees, students, and patrons. 

Must provide excellent customer service to internal and external customers. 

Physical Requirements 

Frequently requires standing, sitting, and walking. 

Occasionally requires lifting (5-10 pounds), repetitious finger and wrist movement, and reaching both high and low. 

Constantly requires speaking clearly, hearing, and seeing. 

Additional hours during the week may occur close to the year end in June. 

Equipment 

Generally, this employee must be able to operate office equipment such as personal computers, fax machines, photocopiers etc

Must be able to operate an automobile. 

Knowledge

Technical Working knowledge of accounting methods, procedures, and accounting practices. Knowledge of accounting and other software (e.g.: ERP, Excel, Word, Access). 

Strong organizational skills, ability to multitask. 

Excellent communication skills (written and verbal). 

Minimum/Required Qualifications 

Associates Degree in Accounting or Business or related degree preferred with (1-3) years of experience in accounting or bookkeeping field. Preferred Education and Training Bachelor’s degree in Accounting, Finance, or Business Administration.

How to Apply

MUST READ Special Instructions and Additional Information to Applicants:

All applications for this position must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc

Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. 

Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.  To receive credit, all relevant experience must be included in the work history section of the application. 

Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.

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